How BASE works in practice.
Follow one booking through BASE: from roster and availability to booking, planning, briefing, team info and settlement.
Follow one club night through BASE.
Instead of loose chats, spreadsheets and emails, one booking moves through the same workflow. Status, timing, briefing, team and documents stay attached.
- 01
Create the night
Event createdThe programmer creates a club night with date, venue, room and the line-up they want.
- 02
Open the roster
Roster reviewedBASE shows the regular pool of DJs, MCs, hosts or crew that fit this venue or night.
- 03
Check availability
Availability knownYou see who's free, who can't and where there are still gaps.
- 04
Place an option
OptionAn artist is put on option. The booking now has a status, not a loose WhatsApp agreement.
- 05
Confirm
ConfirmedAfter agreement the booking turns to confirmed. Agreements, times and context stay attached.
- 06
Link planning
In planningThe planner links the time slot, room, shift and any crew to the same booking.
- 07
Add the briefing
Briefing readyBriefing, rider, contact and documents are attached to the booking.
- 08
Inform the team
Team informedThe floor team, the planner and the artist see only the info relevant to their role.
- 09
Handle a change
Update appliedSomething changes? The change stays attached to the same night, booking and owner.
- 10
Prepare settlement
Ready for settlementAfterwards the booking stays ready for admin, reporting and invoicing later.
Club night — Main floor
Sat 14 June · 23:00–03:00
Without BASE this usually happens across WhatsApp, Excel, mail and separate calendars. With BASE it stays one workflow.
Everything stays attached to the same booking.
Status
Option, confirmed, changed or wrapped up.
Time & place
Date, room, stage, shift and set time.
People
Artist, crew, planner, programmer and contacts.
Briefing
Agreements, rider, documents and practical info.
Roles
Everyone sees what's needed, not everything.
Settlement
Booking and agreements stay ready for admin later.
Where you win time back.
BASE mostly saves time because you don't have to search, ask around or hand over again and again.
Same booking, different workspaces.
Every role works from its own environment, but the booking stays the same source of truth.
See how your flow runs through BASE.
Whether you work with club nights, festival stages, fixed rosters or agency requests: BASE keeps the workflow together.